Last update: June 22, 2023.

1. Purpose

When using CARIBAEA INITIATIVE's Services and the website accessible at www.caribaea.org (the "Website"), CARIBAEA INITIATIVE, whose contact details are detailed in Article 10 below, collects personal data from Users and Members (the "Personal Data").

The purpose of this personal data protection charter (hereinafter the "Charter") is to inform Users and Members of the use made by CARIBAEA INITIATIVE of Personal Data. This use is made in compliance with Law no. 78-17 of January 6, 1978 relating to data processing, files and freedoms, amended by Law no. 2004-801 of August 6, 2004 and by Law no. 2018-493 of June 20, 2018 (the "Data Protection Law") and, the Directive of July 12, 2002 amended by Directive 2009/136/EC (the "ePrivacy Directive") and, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such personal data (the "GDPR"), and any national transposition text or any subsequent text that succeeds them (together the "Applicable Regulations").

The Charter may be modified at any time by CARIBAEA INITIATIVE, in particular in order to comply with any legislative, regulatory, case law, editorial or technical developments. Users and Members must therefore refer to the latest version of the Charter before browsing.

 

2. Definitions

The terms "Personal Data", "Process/Processing", "Processor", "Subprocessor", "Recipient(s)", "Consent", have the same meaning as set out in Article 4 of the RGPD.

"Member(s)" refers to any natural person with a Member Account enabling them to access features specific to the CARIBAEA INITIATIVE Website or Services;

"User(s)" refers to any individual accessing the Website and Services, and using only certain features of the CARIBAEA INITIATIVE Website or Services;

"Third Party" refers to any individual or legal entity that is a third party to CARIBAEA INITIATIVE or a User;

"Member Account" refers to any Member account enabling a Member to access its own functionalities;

"Services" refers to all or part of the services offered by CARIBAEA INITIATIVE on its website;

"Website" refers to the Internet website published by CARIBAEA INITIATIVE and the Services available at www.caribaea.org or any other website related to the Services.


3. Purposes and data controller

Your privacy and the protection of your Personal Data are of the utmost importance to us. This is why CARIBAEA INITIATIVE processes your Personal Data, in compliance with Applicable Regulations, for the purposes of:

  • making contact with Users and managing the relationship with Users and Members in order to process their requests;
  • enabling Members to join CARIBAEA INITIATIVE online;
  • informing Users and Members of news, events and other activities of CARIBAEA INITIATIVE;
  • offering Services related to the activities of CARIBAEA INITIATIVE;
  • compiling analyses and usage statistics;
  • detecting, preventing and analyzing attacks on the Website;
  • consulting and storing information relating to browsing on the Website, which may be recorded in "cookie" files (defined in Article 9 below).

For these purposes only, the Data Controller is CARIBAEA INITIATIVE, Association - Siret: 811 334 549 00011 - whose registered office is located: Station Biologique de la Tour du Valat, Le Sambuc, 13200 ARLES, FRANCE, whose contact details are given in Article 10 below.

Our Data Protection Officer ("DPO") is here to respond to all requests, including the exercise of rights, relating to your personal data. You can contact him:

  • By e-mail at the following address: contact@caribaea.org
  • Or by post: Station Biologique de la Tour du Valat, Le Sambuc, 13200 ARLES, FRANCE

 

4. What Personal Data is collected, and for what purposes?

When Personal Data is collected, the User or Member will be informed whether certain Personal Data is mandatory or optional. Failure to provide the Personal Data that must be collected will prevent access to certain features of the Services.

CARIBAEA INITIATIVE may collect the following categories of Personal Data:

4.1 Concerning Users

  • Surname, first name and e-mail address in order to contact a CARIBAEA INITIATIVE representative. The declaration of Consent involves the voluntary transmission of this information by the User in each of the fields provided for this purpose in the Contact Form. No personal data is collected on our database from the "Contact" form. All information is processed by email, only in relation to the User's initial request.
  • Any other information constituting Personal Data within the meaning of the Applicable Regulations voluntarily provided in the "Message" section of the Contact Form and by any other appropriate means.
  • Navigation data as detailed in Article 9 below.

4.2 Concerning Members

  • Identification data collected when creating a Member Account, in particular name, first name, e-mail address and encrypted password.
  • Information constituting Personal Data within the meaning of Applicable Regulations voluntarily entered by the Member in the Account registration form, and in particular the telephone number, enabling the Member to be better known.
  • Browsing data as detailed in Article 9 below.
  • The Member's surname, first name and e-mail address in order to receive the CARIBAEA INITIATIVE newsletter. The declaration of Consent involves the voluntary transmission of this information by the Member in each of the fields provided for this purpose on the newsletter dispatch form. The Member may, at any time, refuse the dispatch of newsletters by clicking on the corresponding link in the newsletter or by sending a message. The e-mail address will then be deleted from CARIBAEA INITIATIVE's distribution list.

 

5. Recipients of Personal Data

The database of Personal Data created when you use the Services is strictly confidential. CARIBAEA INITIATIVE undertakes to take all necessary precautions and appropriate organizational and technical measures to preserve the security, integrity and confidentiality of Personal Data, and in particular to prevent it from being distorted, damaged or accessed by unauthorized third parties.

5.1 Data transferred to public authorities and/or public bodies

In accordance with Applicable Regulations, Personal Data may be transferred to competent authorities upon request, and in particular to public bodies, exclusively to meet legal obligations, law enforcement officers, ministerial officers and bodies responsible for debt collection.

5.2 Data accessible to Third Parties

Personal Data may be used by CARIBAEA INITIATIVE, its Subcontractors, the joint Processors, its affiliates and/or, where applicable, by its partners, for the purposes described in Article 3 above.

  • CARIBAEA INITIATIVE's authorized personnel by virtue of their functions, the services responsible for control (auditors in particular) and CARIBAEA INITIATIVE's subcontractors will have access to the Personal Data collected as part of the use of the Services;
  • CARIBAEA INITIATIVE's partners who assist it in providing the Services;
  • Social networks: if the User or Member has an account on social network sites and accesses the Services, these may include plug-ins such as "Like" buttons or share or redirect buttons, enabling content from the Services to be published on social networks. Where applicable, the social networks concerned may receive information relating to the use of the Services by the User or Member.

5.3 Transfers outside the European Union

User and Member Personal Data may be processed outside the European Union, including via remote access. CARIBAEA INITIATIVE undertakes not to transfer any Personal Data outside the European Union without implementing appropriate safeguards in accordance with Applicable Regulations.

 

6. User and Member rights

Subject to an express request and proof of identity to CARIBAEA INITIATIVE, the User and Member has a right of access, rectification and opposition to their Personal Data, as well as a right to erasure, under the conditions of the Applicable Regulations, by contacting CARIBAEA INITIATIVE at the postal or e-mail address mentioned in Article 10 below.

In the event that the right to object is exercised, CARIBAEA INITIATIVE will cease Processing Personal Data, except in the event of legitimate and compelling reason(s) for Processing, or to ensure the establishment, exercise or defence of its legal rights, in accordance with Applicable Regulations. Where applicable, CARIBAEA INITIATIVE will inform the User or Member of the reasons why the rights exercised cannot be satisfied in whole or in part.

Subject to an express request and proof of their identity to CARIBAEA INITIATIVE, the User and the Member also have the right to recover their Personal Data in a structured, commonly used and machine-readable format, in order to transmit them to another Data Controller.

The User and the Member may provide CARIBAEA INITIATIVE with instructions concerning the fate of their Personal Data after their death.


7. Personal Data retention period

Users' and Members' Personal Data are not retained beyond the period strictly necessary for the purposes set out in Article 3 above, in accordance with Applicable Regulations. They are deleted within the deadlines recommended by the CNIL described below, subject to legal possibilities and obligations in terms of archiving, obligations to retain certain data and/or anonymization.

In particular

  • Personal Data collected to manage requests to object to Processing are stored for a maximum of 5 (five) years from the closing of the objection request;
  • Personal Data Processed to manage requests for access and rectification of Personal Data are stored for a maximum of 5 (five) years from the closing of the request;
  • Personal Data relating to the management of interactions with CARIBAEA INITIATIVE contacts (in particular via the "Contact" section) are stored for a maximum of 3 (three) years from the last interaction initiated by the User or Member.
  • Personal Data relating to the creation of a Member's Account are kept for a maximum of 3 (three) years from the termination of the contract.
  • Personal Data collected for the purpose of sending information or offers (in particular by sending newsletters) are stored for a maximum of 3 (three) years after the last contact between CARIBAEA INITIATIVE and the User.

 

8. Security

In accordance with Applicable Regulations, CARIBAEA INITIATIVE processes Personal Data in complete security and confidentiality.

In particular, CARIBAEA INITIATIVE implements all the technical and organizational measures necessary to guarantee the security and confidentiality of the Personal Data collected and Processed, and in particular to prevent it from being distorted, damaged or communicated to unauthorized Third Parties, by ensuring a level of security appropriate to the risks associated with the Processing and the nature of the Personal Data to be protected, having regard to the level of technology and the cost of implementation.

CARIBAEA INITIATIVE cannot however guarantee the confidentiality of Personal Data made public by the User and the Member in the public parts of the Website and Services.

The Website may include links to external Internet sites or sources. The User and the Member acknowledge that the Charter applies only to the Services and the use of the Website, and in no way covers the information collected and/or Processed on external sites or sources, the link to which appears on the Website. Consequently, CARIBAEA INITIATIVE cannot be held responsible for the practices of these external sites or sources with regard to the collection and Processing of Personal Data, which are governed, where applicable, by the personal data charters specific to each of these external sites or sources.

 

9. Cookie policy

9.1 What are cookies?

Among the Personal Data, CARIBAEA INITIATIVE may collect data resulting from the deposit of cookies.

A cookie is a small text, image or software file, which is placed and stored on the User's or Member's computer or smartphone, as well as on any device enabling them to browse the Internet ("Terminal").

Very useful, cookies enable a website to recognize the User or Member, to indicate that they have visited a particular page, and to provide them with an additional service: improving their browsing comfort, securing their connection or adapting the content of a page to their interests.

The information recorded by cookies, for a limited period of validity, includes the pages visited, the type of browser used, the user's IP address, and the information entered on the Services (to avoid having to re-enter it).

Cookies are not active files, and therefore cannot harbor viruses. For further information, please visit www.allaboutcookies.org.


9.2 What are cookies used for on the Website?

Only the sender of a cookie can read or modify the information contained in it.

You can accept or refuse the deposit of cookies at any time using the banner or tab at the bottom left of the screen. Depending on the type of cookie in question, your consent to the deposit and reading of cookies on your terminal may be required.

Cookies are used for the purposes described below, subject to your choices, which you may express and modify at any time via the settings of the browser software used when browsing the Website (hereinafter referred to as "Cookies").

9.2.1 Technical or functional cookies

Certain cookies ensure that certain parts of the website function correctly and that your preferences as a User or Member are taken into account. By setting functional cookies, we make it easier for you to visit our website.

Browser cookies are used to improve the performance of the CARIBAEA INITIATIVE website in order to provide a better use of the site. These Cookies do not require the User and Member to be informed, nor do they require their prior consent to be deposited on the Terminal.

Browsing cookies enable us to:

  • adapt the presentation of the Website to the Terminal's display preferences (for example, language used, display resolution, operating system used, etc.) during Users' visits to the Website, depending on the hardware and viewing or reading software installed on the Terminal;
  • memorize the user preferences, display settings and readers used by the User and the Member in order to facilitate their browsing the next time they visit the Website. In particular, they enable access to a reserved area subject to a login or password;
  • memorize the information entered on certain forms on the Website, so that the User does not have to fill them in again the next time he or she visits the Website.

9.2.2 Audience measurement cookies (Statistics)

Audience measurement cookies establish statistics concerning traffic and the use of various elements of the Website (such as the content/pages you have visited). This data is used to improve the ergonomics of the CARIBAEA INITIATIVE Website. An audience measurement tool is used on this Website:

Matomo Analytics (formerly Piwik Analytics) by Matomo (version 4).

Information relating to your use of the Website (including your IP address) generated by these cookies is transmitted to a server located in France and stored there.

The Website uses Matomo Analytics with a configuration that notably allows for the anonymization of visitor data and the limitation of the retention period for this data to 13 months from the first visit.

The use of these cookies does not allow the identification of individuals. The data collected is therefore not cross-referenced with other personal data processing. Cookies cannot be used to track browsing habits on other sites. The last two bytes of the IP address are deleted, so that it cannot be used to geolocate the surfer more precisely than on a city-by-city basis.
These cookies are activated by default, as they do not require your consent in accordance with CNIL recommendations for compliance with regulations on the protection of personal data.

However, you may object to these Cookies and to the statistical analysis of your browsing data. You can deactivate these cookies at any time by clicking on the "Preference management" link in the cookie acceptance banner at the bottom of the screen.

9.2.3 Marketing / tracking cookies

These Cookies are used to provide the User and the Member with more relevant and interesting content based on their interactions on the Website.

These Cookies enable us to offer the User and the Member features relating to social media.

- Social media

Cookies are issued and managed by the publisher of the social network concerned. Subject to your consent, these Cookies enable you to easily share some of the content published on the CARIBAEA INITIATIVE website, in particular via a sharing application "button" depending on the social network concerned.

When browsing the CARIBAEA INITIATIVE website, you can click on the "social networks" buttons to view our Facebook, LinkedIn, Twitter and Youtube profiles.

These third-party applications may store cookies in order to offer you targeted advertising. By clicking on the icon corresponding to the social network, the latter may identify you. If you are connected to the social network while browsing our Website, the sharing buttons allow you to link the content you consult to your user account.

We use YouTube to display videos shot or produced by CARIBAEA INITIATIVE, which the User or Member can also view directly via YouTube.

The use of the YouTube offer requires the establishment of a connection with YouTube servers in the United States, a country which does not offer adequate and sufficient protection of personal data with regard to European rules and standards. During this procedure, certain information is transmitted to YouTube in order to measure the behavior of YouTube users. CARIBAEA INITIATIVE does not define the means or purposes of this collection, storage or use of information by YouTube and has no access to the information collected.

We limit the presence of cookies from social networks as much as possible, but we cannot control the process used by social networks to collect information relating to your browsing on our websites. We therefore invite you to consult their personal data protection policies to find out how they are used and what browsing information they may collect.

 

9.3 Cookie validity period

The Cookies issued on the Website are session Cookies (the duration of which is limited to the time of a connection to the Website) and persistent Cookies (the duration of which, however limited, is longer than the duration of a connection).

Session Cookies are active only for the duration of the visit, and are deleted when the User or Member closes their browser. Persistent cookies remain stored on the hard disk of the User's or Member's terminal once the browser has been closed.
In accordance with Applicable Regulations and the recommendations of the Commission Nationale Informatique et Libertés ("CNIL"), Cookies are kept for a maximum period of 13 (thirteen) months after they are first deposited. At the end of this period, the User's or Member's Consent must be obtained again for the collection of Cookies subject to Consent.

 

9.4 Your choices concerning Cookies

All the rights recognized in Article 6 above also apply to the User or Member.

Several possibilities are offered to manage Cookies. The User and Member understand that Cookies improve browsing comfort on the Website and are essential for access to certain secure areas. Any configuration that the User or Member may undertake is likely to modify their browsing on the Website and their conditions of access to certain services requiring the use of Cookies. CARIBAEA INITIATIVE cannot be held responsible for the consequences of less efficient operation of the Website due to the impossibility of installing or reading Cookies required for their proper operation, once the User or Member has rejected or deleted them.

Users and Members may configure their browser software so that Cookies are stored in their Terminal or, on the contrary, rejected, either systematically or depending on the sender. Users and Members may also configure their browser software so that acceptance or rejection of Cookies is proposed from time to time, before a Cookie is likely to be recorded on their Terminal.

The configuration of each browser is different. It is described in your browser's help menu, which will tell you how to modify your cookie preferences.


10. Contact and complaints

For any request or in the event of a dispute between CARIBAEA INITIATIVE and the User and/or Member, concerning the Processing of their Personal Data, the latter may address their request or complaint to CARIBAEA INITIATIVE by contacting it at the following postal address: CARIBAEA INITIATIVE - Station Biologique de la Tour du Valat, Le Sambuc, 13200 ARLES, FRANCE, or at the following e-mail address contact@caribaea.org.

CARIBAEA INITIATIVE will endeavour to find a satisfactory solution to ensure compliance with the Applicable Regulations.

In the absence of a response from CARIBAEA INITIATIVE or if the dispute persists despite CARIBAEA INITIATIVE's proposal, the User and/or the Member may lodge a complaint with the CNIL or the supervisory authority of the Member State of the European Union in which the User or the Member usually resides and to mandate an association or organization mentioned in IV of article 43 ter of the modified law n°78-17 of January 6, 1978.